UK Employee Time Tracking Software That Respects Privacy
Reliable working hours tracking for UK businesses. Our software verifies staff attendance at clock-in using geofencing, without live GPS surveillance. Get accurate timesheets while protecting employee privacy.
Privacy-First Time Tracking
Our system is UK GDPR-aligned. We verify on-site presence with a GPS check only at the moment of clock-in and clock-out. We never track live location or movement history, ensuring employee privacy is protected.
Simplify Attendance Without Sacrificing Trust
Manual timesheets are inefficient and inaccurate. But many digital solutions raise valid privacy concerns. Geo Time Tracker offers a fair and transparent alternative for modern staff attendance tracking.
End Manual Timesheets
Stop wasting hours collecting, correcting, and manually entering paper timesheets into your payroll system.
Prevent "Buddy Punching"
Individual clock-ins on personal devices ensure the right person is checking in, eliminating time theft.
Avoid Privacy Concerns
Our system does not track live location or movement, addressing major privacy issues found in surveillance-based apps.
Reduce Payroll Disputes
Create a fair, accurate, and indisputable record of working hours, reducing conflicts and building trust.
Fair and Accurate Time Tracking in 4 Steps
Add Work Locations
Register approved work sites with a postcode or coordinates and set a geofence radius for each.
Invite Employees
Staff download the app and provide location permission, which is only used to verify their position at the moment of clock-in/out.
Clock In & Out On-Site
A single tap captures GPS coordinates and distance from the geofence. Out-of-range events are flagged for managers.
Approve Verified Timesheets
Managers review and approve accurate, location-verified time records, ready for payroll. Our pricing is simple and affordable.
Features Designed for Trust and Efficiency
We give you the tools to manage your workforce effectively, without compromising on employee privacy.
Digital Attendance Logs
Get a clear, chronological record of all clock-ins and clock-outs for every employee, stamped with time and location verification and exported as clean timesheets using our timesheets software.
Privacy-First Design
Location is checked once at clock-in/out. No continuous tracking means managers cannot see live locations or movement history.
Manager Timesheet Approvals
Review, edit (with notes), and approve employee hours before payroll. Keep a clear approval history for every timesheet.
Full Audit Trail
Every timesheet entry, edit, or approval is logged with a user and timestamp, creating a tamper-proof record for compliance.
Accurate Time Calculation
Worked time is calculated from actual clock-in/out timestamps. Scheduled vs actual hours are shown side by side on each shift, ensuring accurate payroll data.
Role-Based Access Control
Control what users can see and do. Assign owners, admins, managers, and staff roles with different permission levels.
Perfect for Any UK Business with a Mobile Workforce
If your team works across multiple sites, our employee time tracking software provides the verification you need without the complexity or privacy issues.
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Construction & Trades
Verify attendance across multiple building sites with GPS-verified check-ins. See our construction time tracking page. -
Field Services & Facilities Management
Confirm your engineers and maintenance staff are at the correct client location before they start logging billable hours. -
Hybrid & Multi-Office Teams
Effortlessly track attendance for staff who split their time between home, the office, and other company locations.
UK GDPR Compliance by Design
Learn more about our UK GDPR & privacy-first approach to employee time tracking.
Geo Time Tracker is designed for UK businesses and follows UK GDPR data-minimisation principles.
Customer data is hosted in the United Kingdom (London region – LON1) on DigitalOcean infrastructure.
Location data is processed only at the moment a user actively clocks in or clocks out, solely to verify presence within an approved work location.
The platform does not provide continuous GPS tracking, live location monitoring, or movement history.
Managers can access attendance records and approved timesheets but cannot view live maps or employee movements.
Audit log retention varies by plan tier (30, 90, or 180 days). Payroll export snapshots are retained for the duration of the subscription.
Frequently Asked Questions
Yes. Under UK GDPR, using location data to verify attendance for payroll purposes is considered a 'legitimate interest'. Our privacy-first design ensures compliance by only checking location at the moment of clock-in/out and never tracking movement, aligning with data minimisation principles.
No. This is the most important privacy feature of our system. The app does not perform continuous, real-time GPS tracking. Location is only checked for a few seconds at the exact moment an employee actively presses the 'Clock In' or 'Clock Out' button. We do not track movement or location during shifts, breaks, or outside of working hours.
No. Managers cannot see a live map or track employee movements. They can only see that an employee is 'Clocked In' and, upon reviewing timesheets, see the record that the clock-in occurred at the approved work location. This focus on attendance records, not live surveillance, is key to our privacy-first approach.
Each clock-in/out stores: GPS coordinates, accuracy in metres, distance from the geofence boundary, and a timestamp. This data is stored alongside the shift record. We do not collect location data at any other time — no movement paths, no background tracking, no route history.
Audit log retention varies by plan tier (30, 90, or 180 days). Payroll export snapshots are retained for the duration of the subscription. All data is hosted in the UK (London region).
Improve Your Staff Attendance Tracking
Get a free demo of our privacy-first employee time tracking software. See how you can get accurate timesheets without compromising trust.