UK Timesheet Software That Works
Automate your timesheet collection with a simple, privacy-first app. Geo Time Tracker generates accurate, location-verified digital timesheets for UK businesses, ready for payroll.
Privacy-First Time Tracking
Our system is UK GDPR-aligned. We verify on-site presence with a GPS check only at the moment of clock-in and clock-out. We never track live location or movement history, ensuring employee privacy is protected.
Replace Paper Timesheets for Good
Manual timesheets are a drain on your business, leading to inaccurate payroll, wasted admin time, and disputes over hours. There is a better way.
End Inaccurate Data Entry
Stop deciphering illegible handwriting and chasing missing timesheets. Get clean, digital records every pay period, without the manual work.
Cut Down on Admin Time
Automate the entire collection and approval process. Free up your managers and office staff from hours of data entry and payroll preparation.
Reduce Payroll Disputes
Create a fair, accurate, and indisputable record of working hours based on verified attendance, building trust and reducing conflicts.
From Clock-In to Payroll in 4 Steps
Our timesheet software streamlines your entire working hours management process.
Staff Clock In & Out
Employees use the mobile app to clock in. Location is verified at that moment to ensure they're at an approved site.
Timesheets are Auto-Generated
As staff work, digital timesheets are automatically created with calculated hours, breaks, and overtime based on your rules.
Managers Review & Approve
At the end of the pay period, managers get a notification to review and approve their team's timesheets in just a few clicks.
Export for Payroll
Once approved, export the data as a clean, simple report for your accountant or payroll software. No more manual entry.
Timesheet Software Features for UK Businesses
Everything you need for accurate and efficient working hours management, with simple pricing.
Automated Timesheet Creation
Digital timesheets are automatically generated from employee clock-in and clock-out data, eliminating manual work.
One-Click Manager Approvals
A simple workflow for managers to review, edit, and approve their team’s timesheets from any device.
On-Site Verification (Geofencing)
GPS coordinates and distance from the geofence are recorded at every check event. Out-of-range check-ins are flagged for managers. See our geofencing time tracking page.
Payroll-Ready Reports
Export approved timesheet data in a simple format, ready to be sent to your accountant or imported into your payroll system.
Complete Audit Trail
Every clock-in, clock-out, and manual edit is logged with a timestamp and user ID, creating a tamper-proof record for compliance.
Privacy-First Design
Our system verifies location only at clock-in. It does not track live location or movement, respecting employee privacy.
Digital Timesheets for Any UK Workforce
If you manage a team that doesn't work from a single office, our software provides the perfect solution for accurate working hours tracking.
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Construction & Trades
Easily collect and verify timesheets from multiple sites with GPS-verified attendance. See our construction time tracking solution. -
Field Services & Maintenance
Capture billable hours accurately from the moment your engineer arrives on-site, improving invoicing speed and accuracy. -
Hospitality & Events
Manage timesheets for staff working across different venues, events, or shifts with simple, mobile clock-ins that confirm on-site presence.
UK GDPR Compliance by Design
Geo Time Tracker is designed for UK businesses and follows UK GDPR data-minimisation principles.
Customer data is hosted in the United Kingdom (London region – LON1) on DigitalOcean infrastructure.
Location data is processed only at the moment a user actively clocks in or clocks out, solely to verify presence within an approved work location.
The platform does not provide continuous GPS tracking, live location monitoring, or movement history.
Managers can access attendance records and approved timesheets but cannot view live maps or employee movements.
Audit log retention varies by plan tier (30, 90, or 180 days). Payroll export snapshots are retained for the duration of the subscription.
Timesheet Software FAQs
Instead of staff filling out paper forms, they clock in and out using our simple mobile app. The app automatically records the times and verifies their location. This data instantly creates a digital timesheet that managers can review and approve online, eliminating all manual data entry for your payroll process.
Yes. If an employee forgets to clock out, for example, a manager can manually add the correct time. Every manual adjustment is recorded in a full audit trail, showing who made the change and when, ensuring complete transparency.
Our system uses geofencing. You register work locations with a postcode or coordinates and set a geofence radius. The app captures GPS coordinates at the moment of clock-in/out and records the distance from the geofence. Out-of-range events are flagged for managers. No continuous tracking.
Yes. Once shifts for a pay period are approved, you can export the data as CSV — compatible with Sage, BrightPay, QuickBooks, or any system that accepts generic CSV. Each export is stored as an immutable snapshot.
Our software helps you comply by creating accurate and reliable records of working hours, which is a legal requirement in the UK. Overtime calculations can be configured with daily and weekly thresholds to align with your company policies.
Automate Your Timesheets Today
Request a free demo to see how our timesheet software can save you hours of admin and improve payroll accuracy.